If you are struggling to keep on top of your email, here are 14 useful tips to better manage it, ready!?
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1. Never send an email when you are angry or upset with someone. Send your emails when you are emotionally in control.
2. Never send usernames and passwords by email. Use a password-sharing software, or if you really need to, send one via email and the other via text/phone to mitigate the risk.
3. Avoid taipos so that the atention is not taken away from your email.
4. Try to respond to an email within a reasonable time frame. If you can’t, let them know you need more time.
5. Have a proper and clear subject for your email. Avoid sending emails without subject or with just “Hi” or “Hello” in the Subject Line.
6. Keep your emails short, especially when sending them to busy people. Try to keep them less than 10 (ideally, less than 5) lines.
7. Remember that the person that you don’t want to see your email, might actually see It! Always be careful with your wording.
8. Highlight the important parts of your emails to get the reader’s attention.
9. Use [Important] and [Urgent] only when it is really needed. Don’t abuse these words, as they will lose their effect.
10. Before hitting the “Reply All” button, ask yourself if all the people on that email thread need to see your reply.
11. Use filters to separate very important, important and non-important emails from each other. This can be helpful when you want to tackle your “unread” emails.
12. Remember that you don’t need to reply to every email. Sometimes, no answer is the best answer.
13. Unsubscribe from useless mailing lists you don’t read (or filter them).
14. And finally: If something is really urgent, email might not be the best method. Call or text might be better options.
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Email Best Practices (14 Useful Tips) |
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| Entertainment | Upload TimePublished on 6 Apr 2015 |
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