How many times have you sent an email and then regretted it!? Here are 5 useful email tips that most of us don't practice, but they might be a lifesaver for you!
No.1. Write the email address at the end!
When composing an e-mail, do not add the person's e-mail address until you have typed and read the entire e-mail. This is especially the case if it is a sensitive business-related email or if you are upset with someone. This way, if you accidentally hit the send button, your email is not sent!
No.2. When sending emails to people who don't know each other use BCC and not CC.
In the email world, CC stands for "Carbon Copy" and BCC stands for "Blind Carbon Copy". The list of CCed recipients is visible to all other recipients of the email, whereas the list of BCCed recipients is invisible.
Emails are private and in some cases contain confidential information that is not available to public. Use BCC, whenever you are sending emails to multiple people who don't know each other or don't work at the same place, so they might not have each other's emails. This way, their email addresses are protected and remain confidential.
No.3 Never "Reply ALL" when you are BCC'd in an email
This is a definite No No! If you were BCC'd on an email, it means that the sender didn't want the recipients to know that you have got a copy of that email. Also the other recipients don't know that you were on the email. If you "Reply all" to an email that you were BCC'd on, the recipients might feel like they were being lied to because there was a "secret" and the sender will look bad.
No.4. Highlight the important parts of your email
We get more and more emails every day. If you think your email is important and should be noticed immediately, use expressions such as "Urgent", "Very Important" and "Important" in the title to get the attention of the recipient. However, make sure that you don't do this frequently, as people will eventually ignore your emails. Also, in the body of your email, highlight its important parts. This way, the reader can find the critical information easily. If you are asking multiple people to do a specific task, make their names bold or italic, so that they can easily find out what they need to do.
No.5- Emails can be used as evidence against you, so you need to be very careful when sending them.
Never send an emotionally charged email. If you are writing an email while you are upset with the recipient, save it as a draft and wait for some time. Ideally, you will delete the email and never send it. Instead, talk to the person who was supposed to receive your email over the phone or in person. This might reduce many headaches down the road.
What are other good email practices that you are aware of? Let us in the comments. Also, please share this video on Facebook, Twitter and Linkedin to make sure that others start writing emails more efficiently.
Image source:
http://www.flickr.com/photos/danzen/6...
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Music:
"Motivator" by Kevin MacLeod ( http://incompetech.com/)
We are using the music under the Creative Commons License.
5 Email tips that will save you from lots of trouble! | |
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| Education View attributions | Upload TimePublished on 29 Jul 2013 |
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